There’s something to be said about getting your panic in early.
If you’re 6 months out from organising a trip for 20 people and you’re already starting to sweat the logistics, there’s no better cure than channelling that nervous energy into proactive planning.
I think it’s the uncertainty of it all that’s scary. I think you’d be fine once everything is booked.
Therefore whilst booking confirmations are not yet attainable, an excel sheet with all the local accomodation spots will remove a modicum of uncertainty and provide you with a firmer grasp of your options.
The more you can turn the unknown into the known and the quicker you can do it, the less stress the event will give you.
Thomas Duggan 